Resource Fairs

*This event is for professional networking. There will be other opportunities for community members to explore resources at another resource fair in the Fall.

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What to Bring

• Handouts, flyers, or printed materials about your organization or services

• Free giveaway items

• Table cloth (if you want one)

• Business cards

• A brief verbal overview of your work (a 1–2 minute networking introduction works well) - see "Day Of Logistics" below

• Anything you’d typically bring to a professional networking event

Staffing Your Table

• We recommend 1–2 representatives per table.

• If possible, consider bringing two people so one person can stay at the table while the other walks, connects, and networks.

• We understand this isn’t doable for everyone — solo representatives are absolutely welcome. Or enlist a friend! 

Table & Space Details

• ​Tables will be provided and are primarily long and rectangular. Some will be circular. If you can bring a table or multiple tables, and would be willing to do so, we warmly invite you to contribute in that way. Please choose a whole or half table based on the size of your organization.

  • As space is limited, smaller organizations or solo practitioners are encouraged to reserve a half table. While we will do our best to honor requests, table assignments may be adjusted to move solo practitioners to half-tables if space reconfiguration is required.

• Your space at the event will be pre-assigned. 

• Tables are provided.

• Space is limited, so please keep displays simple. Standing banners may or may not be accommodated depending on space and participation.

• Small table displays or banners that fit within the table space are welcome.

• Power is not generally available and you should not plan on having it.

• If you have accessibility needs or special requests, we’ll do our best to accommodate them.

Materials & Giveaways

You’re welcome to share:

• Flyers or brochures

• Business cards

• Information about programs or upcoming events

• Small giveaways (optional)

Please note: All materials should be free to take or explicit signage must be present if items are available for sale (e.g., books, crafted items, etc.). 

Alignment & Expectations

This is a free, professional resource-sharing event for those supporting people in grief. We ask that all materials and conversations remain respectful, inclusive, and non-proselytizing, and align with grief-, trauma-, and end-of-life-supportive values.

Day-Of Logistics

• Please plan to arrive by the designated set-up time: 11:00 AM.  

• We encourage participants to stay for most of the event to support connection and community building.

• The resource fair will be open for browsing and networking from 11:30 AM – 2:00 PM.

• From approximately 1:00 – 1:30 PM, we’ll pause and invite whoever is interested for optional round-robin introductions in the chapel, giving each organization a brief two-minute opportunity to introduce themselves and highlight their services. You are not required to participate, and we want participants to know that this was a powerful point of sharing and community during our first resource fair. 

Donated Prizes for Drawing

We will do a prize drawing at the event for several items. We would be honored if you and/or your organization would be willing to provide a prize for the prize drawing that will take place. (All organizations who sponsor a prize will be recognized at the event.) Please email Genna Reeves at greeves@heartlightcenter.org to coordinate the prize offering.   ​